our lives are full of meetings. It seems we can not do without. It seems that business meetings, community meetings and organizational meetings and periodic meetings, etc., to be among al-Qaida. So here are ten tips or rules of the road to make all your productive meetings.
Tip 1 - Create the purpose and goal of meeting
seek attendance to introduce the aim of the meeting (ie what issue do not want to discuss / solution and what are the expected results (ie, what you want to achieve .)
Tip 2 - appointment and distribution plan in advance
once you have a purpose and objectives table constructed about the purpose and objectives mode. distribution of the agenda before the meeting. Include any documents that would to be needed at the meeting. Ask and expect the audience to read the material before the meeting. in this way, the value of time in the meeting not to consume read the meeting materials.
Tip 3 - identify facilitator and Note Taker
assigned the role of facilitator meeting and took note ahead of the meeting. facilitator will be responsible for managing the meeting. each facilitator and note taker will be responsible for meeting the minutes of the case.
Tip 4 - Create the beginning and end time
to set the time, which begins meeting and when it would finish. People respect the time schedules by adhering to the beginning and the end of the applicable times. If someone arrived late start without them and start all over again when they arrive (even if it is the boss).
Tip 5 - Use an effective technique
PowerPoint slides, conferences, seminars, online, electronic white boards ... there are a lot of ways for a meeting these days. There are a lot of technical tools to enhance meetings. Select and use tools efficiently and effectively. Do not choose the technology in order to exist. Sometimes the old fashion paper flip chart work just fine.
Tip 6 - Keep the discussion of the Organization
facilitator must keep moving the meeting to discuss the organization and on the right track.
Tip 7 - stick to the agenda
Try not to move away or deviate from the agenda. If necessary, to decide how to extend the meeting without time. For example, you might shorten the time spent by some of the items on the agenda, if you extend the time for others or add a new item to the agenda.
Tip 8 - Keep focused discussion and in point
stick to the purpose and goals. If attendance facilitator does not need to focus the meeting to the purpose and goals.
Hint 9 - Summary at the end with deliveries, schedules and responsibilities
at the end of summarizing the meeting results and next steps. It should be developed with the completion schedules and parties responsible for the completion and should be identified.
Tip 10 - minute follow-up and other documents
facilitator and takes note that the published minutes of the meetings. It should include minutes of deliverables, schedules and responsibilities assigned.
Following these tips will not necessarily ensure that the meeting will be fruitful, successful. Require good meeting facilitator and attendees / participants who will adhere to these rules of the relevant road. Develop criteria for the meetings of the company and other organizations, make it clear that it is expected to follow them all. This will result in fruitful meetings successful.
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