effective time management
effective management of your time and will enable you to work more efficiently and make more effort to promote the goals of the net profits of the company. As a manager, and the use of your time is crucial for the implementation of many of the tasks and responsibilities of your own. This origami warrior life lessons - simple article management skills in time management will enable you to become a more effective manager for yourself, and for your organization. You will learn how to better manage your time, which will help you achieve your overall goals.
Why should I expect we will not be able to explore every aspect and component of time management. Instead, we will focus on the main principles of effective time management, including planning and organizational skills, which apply to most cases. We will use only as much "theory" as needed to get a basic understanding of the issues of time management. In the first place, we will discuss what you can do to improve your time management.
learning objectives
when you are done, you will be able to:
1) understand the role that planning plays in time management.
2) to understand how to gain regulatory skills can help you improve your time management.
3) the effectiveness of the state delegation, communication, and training can save you time in the long run.
4) implementation of specific techniques to better handle the accumulation of leaves, and the crisis, and projects "overwhelming."
coordination of
This information is designed to do more than just give you information about time management. Instead, it is set up to teach skills that can be applied in your day to day work. This will be achieved through the use of exercises that require your participation. The effective participation let you know "what to do and how to do it" better than sitting passively back and be an observer. Keep this in mind as we move forward.
manage your time
planning
every time management begins with planning. Planning means thinking about what you want and how you are going to achieve it. Pre-determine what needs to be done. And prepare for the future by taking decisions now.
Definition of your work load
for your time and planning. You must assess your workload. Although not a difficult task, it takes time to reflect on the duties and responsibilities of your own. Take time to do so. It will save you time in the long run. Each new projects and responsibilities or tasks start with a planning session. Ask yourself:
o what you need to do the tasks.
Q When must be completed.
Q in addition to myself, the other will need to be involved, and this can be delegated, if so, to whom, etc.
Q How much time would require each project.
Q What part of my duties and responsibilities are fixed and routine.
o what you need intermediate steps to completion.
should not begin a new job with the planning cycle, but everything needs to be reviewed and evaluated, re-planning on the ongoing work. Time in the planning table every day. Plan your day first thing in the morning, and once you arrive at work or in the previous day and the last thing you do at work before leaving for home. When you select your workload, and be aware of the four points are:
Firstly, it is really important is your responsibility? Do not fall into the trap of taking on the responsibilities of others. You may be able to guide a task or a project for those who are more responsible for it in the first place, and thus set aside time for those tasks and projects you definitely are held responsible. At the very least, you may be able to participate in the project with others, thereby dividing the workload in half. Channel projects to others who have a responsibility for them being appropriately assertive and use clear and concise communication. Sometimes, there may be a need for compromise and negotiation that leads to a cooperative effort on the project. Remember, your responsibilities come first, and require most of your time.
Second, when you select your workload, ask whether you have "bitten off more than you can chew." It is quite possible to have a larger volume of work than anyone can handle realistic in the time available. Push yourself hard, but if the quality of your work and begin to fall in order for you to take on the additional amount of work, then this unhealthy habit has been formed. The success of any company on the high-quality service, quality products, and quality management work depends. Do not allow any time before this standard to be reduced as a shortcut to get another mission accomplished. It is your responsibility to communicate with your supervisor immediately if you live that you have taken more than a "mere mortals can handle." This includes planning to know your limits, as well as problem solving, brainstorming, and communicate when those limits are exceeded. Be the first to ask for help, the real sign of strength, not weakness.
Third, to be realistic when estimating time will take you to complete all the responsibilities or your projects. It is based on the effective planning reality. Reducing the time needed to do the task might disrupt the schedule of others when they are not able to make as much as you could. As a result, it will be poor reflection on you. Similarly, overestimating the time it will take to complete the project is a bad practice. Although it may seem that makes you look more efficient, it can also disable the others who are not ready to receive your report or complete the task in time earlier unexpectedly. As a result, you have the work done prematurely may "sit" until others are ready for it. Proper planning requires accurate and realistic time estimates.
Finally, proper planning also includes planning for from lunch and breaks, and personal events. It has long been known that the overall and sustained concentration, intense high-pressure tasks and responsibilities can lead to tension and deterioration in the ability to work one. It is your responsibility to plan appropriate actions to prevent yourself from becoming "burnt out." Of the project to develop a plan for lunch. Breaks can be interspersed by long periods of intense concentration. Planning for these events take place outside the same legitimacy in the same way the duties and responsibilities of another task.
Time Management Worksheet 1
definition download your work
target selection on the current form of performance review of your evaluation. With that in mind, answer the following questions.
1. briefly, what projects and activities, or a program is doing to help you achieve the goal?
2. What is the deadline for completing the project, activity, or program?
3. estimate roughly how much uninterrupted working hours will take you to realize the project, activity, or program. How much time with the interruption?
4. List the names of people who will need to involve or a meeting with the completion of the project, activity, or program successfully.
5. Is the completion of the project, activity, or program requires you to perform a specific routine on a weekly or daily basis duties. What are these fees?
goals and objectives
planning must be produced naturally in the goals or objectives. A goal or objective is simply the task we want to achieve. Direct our behavior goals. It helps us to follow a straight line path to our ultimate goal. They prevent us from being like a leaf being blown helplessly in the wind. Goals play a key role in helping us to make a decision on how to manage our time. All measures that help us achieve our goals and our orders. All procedures that do not help us to achieve our goals, are a waste of our time.
is determinedmany of your goals or long-term goals by the target identification and system performance review evaluation. Often, these goals are very broad in scope quest for "every time". You need to be broken down into intermediate goals goals or long term goals. You need to be broken down into objectives that can be achieved in one week intermediate goals. Finally, you can set a goal for each day of the week, which, when completed, will lead to the achievement of the weekly goal. Is the completion of several very small targets on a daily basis that lead to achievement of the objective review of the performance evaluation.
planning and goal setting leads to time management more efficient when several conditions are met. These rules of setting goals automatically force you to make better use of your time.
Q objectives set once a day: either first thing in the morning or for the day, following last thing before going to the house. Set goals one day at a time, taking into account what you want to achieve by the end of the week
should be as specific daily goals. What, where, when, and who should be included.
should be Q daily attainable goals. Make it reasonable and realistic. There must be a very good chance to accomplish that.
o If you involve others, the goal should be a reciprocal mode. This does not need to be complicated. For example, the state "... then we agree that at the conclusion of this meeting, we will have taken decisions on the following four issues."
should be as good targets for measurement. Although you may not always want to record progress towards your goal. The point is, if you want - you can.
o the best use of your time every day is to achieve daily goals set that morning (or the previous evening).
Time Management Worksheet 2
monthly development and daily goals
Using the same goal that you used for a worksheet 1, put objectives to achieve the goal by answering the following questions.
1. "break down" the target to the main parts.
2. Take a large part of the target in question 1, and "break it down" beyond the three tasks that must be accomplished in order to achieve a significant portion of the target is listed.
Task 1:
Task 2:
Task 3:
3. Writing objective to correspond with each task determine listed in Question 2 above, using the form Introduction.
first objective:
I need to (what): ../ ..
by (date): ______________________________________________________________________________
I may need to involve (the) ../ ..
Is this goal achievable? ____________________________________________________________________________
I may need to divide this goal into the following sub-goals:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
progress towards this the target can be measured:
_____________________________________________________________________________________
_____________________________________________________________________________________
objective 2:
I need to (what): ../ ..
by (date): ______________________________________________________________________________
I may need to involve (the) ../ ..
Is this an achievable goal: ____________________________________________________________________________________
[1945001Imayneedtodividethisgoalintothefollowingsub-goals:_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
progress towards this goal can be measured:
_____________________________________________________________________________________
objective 3:
I need to (what): ../ ..
by (date): you may need ______________________________________________________________________________ to involve (from): _________________________________________________________________________________
Is this an achievable goal: ______________________________________________________________________________
I may need to divide this goal into the following sub-goals:
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
progress towards this goal can be measured:
______________________________________________________________________________________
time management worksheet 3
reasons why plans often fail
think of the main objective, in which you were involved, that "does not come to fruition," as planned. Corn briefly to the bottom of a plan to reach the goal.
Put the choice of the main reasons for the failure of the plan.
1. ______Feasibility specific details of the plan have not been evaluated at all levels. The
2. ______Plan "unrealistic."
was3. ______Objectives of the plan are not clear or specific. Did not participate
4. ______Key people before the completion of the plan.
5. ______ assumptions were made, but not withdrawn, on critical of the plan elements, and the availability of essential supplies, materials needed and when to be delivered, manpower, etc.
(6). ______Plan Was perfect. Also "tight". Very small room or margin for error or "problem-solving". Create
7. ______Plan high degree of friction and resistance in people who are either unexpected or not explored by consulting with them, so they failed to give the necessary cooperation is essential to the successful implementation of the plan. It began
8. ______Planning was only after an acute problem and "crisis." I thought
9. ______You planning takes a lot of time - let's work!
10. ______Parameters of which was planned was not fully understood (such as budget limit, and the availability of key people, etc.).
11. _____Objectives and details of the plan have not reported properly to all who were scheduled to participate in the planning as well as implementation. Failure
12. ______Planners to identify the situation inside, who was planning to be done.
13. ______Failure to get all the relevant facts necessary for the success of the plan.
14. ______Failure to look at the plans and alternative options.
15. ______Failure planning to train people to implement the plan.
16. ______Failure to plan for a delegation from the parts of the plan.
17. ______Failure anticipate trouble and the establishment of mechanisms for the "re-planning" and / or contingency plans. There is no monitoring or control mechanisms.
18. ______Failure to allocate enough time to "get the job done right."
Organization
planning is not complete without regulation. Proper organization believes that the implementation of plans to exit, and achieve goals, and uses most of your time efficiently. There are two factors that must be considered the organization is setting priorities and scheduling.
prioritize
prioritize simply means the order of the list of items according to their importance. The most important item becomes a top priority, and automatically becomes the first item, which worked on. The second priority is the second in terms of importance and becomes the next item to be focused on after the first priority is complete.
one good way to think about the priorities are in the Association of poker chips. As they remember of poker, and often uses three colors of chips. Blue chips are usually worth a lot of money each, which, so the most important. With large-cap stocks, high stakes, and the loss of blue chip is a failure; achieving one is a success.
red chips is not as important as the big-cap stocks, but can not be ignored. You have to be concerned with them, but only after attending the shares of your major companies. The loss or gain of the chip and the red one does not achieve the success or failure but the loss or gain of the many red chips can add up to success or failure.
Finally, there is a white chip. White chip is hardly less important than the blue or red chips. Failure to achieve the white flakes do not worry. Sometimes, in fact, you will need to sacrifice deliberately white chips in order to achieve the blue chip or red.
in terms of priorities, and all the leading objectives is a top priority. All targets red chip medium priority and all targets low white chip in priority. You can have many targets as chip one color. Point we have to realize that not all of the goals are the leading targets. In fact, many of the goals and objectives only red chip, or even white.
all your goals to determine the goal - the form of performance evaluation is excellent. Weekly and even daily goals are just many of the elements that go into achieving these high goals. In any given week, you will have some excellent, chip red, white and objectives of the chip. Every day when you plan your goals, some of the everyday things you want to accomplish will be excellent situation. Others will be put red chip; and many people will have to put a white chip.
when you make your goals daily in the daily planning session, prioritize them. Always prioritize targets at development: priority on a daily basis. Red Chip goal on Wednesday, which has not been accomplished could easily become a blue-chip component Thursday.
Use your judgment when determining whether the daily goals are blue, red, white or slices. Consider the following:
o the importance of the project.
Q deadlines.
Q How important is the direct supervisor of the project (very important).
o access to people or other equipment.
Q series of one part of the project to other parts of the project.
to get a feel for the importance of the project, and ask yourself, "What would happen if I did not do it?" If the consequences are minor, and the project is likely to project a white chip. If the consequences affect the profitability of the company, it is a excellent project.
Now that you've priority, there are two rules to follow to ensure proper distribution of your time:
1. spend most of your time every day for the excellent goal, and some of your time on the goal of the red chip that support the leadership goals, and little, if any, of your time on the goal of a white chip.
2. Always start your day work for the excellent goal. Also devote a lot of your free time, or "in-between time" to work on the excellent goal. When you return from lunch, and work on the excellent goal. If you have 10 minutes before a meeting, and spend this time working on the excellent goal. Always working on your goals leadership first. Spend 10 minutes working on the excellent goal is always best to complete exactly one goal a white chip.
Time Management Worksheet 4
writing "blue," "red," or "White" in the space depending on the priority item.
1. Your ______Meeting objective performance evaluation number one.
2. ______Reading trade magazine.
3. ______Completing mostly final report for you boss who is tomorrow.
4. ______Completing report mostly to the final boss, which is due in two weeks.
5. ______Responding to dissatisfied customers.
6. ______Obtaining supplies for your office.
7. ______Holding meeting with subordinartes to update them on recent events.
8. ______Working on actions that can directly increase the company's profitability.
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